Concept explainer
Filling and locking
Explains how staff fill a form, how known details are prefilled, and how a completed form locks and keeps a version history against its design.
You fill a form in Glyph on the ward or at the desk. Known details are prefilled, and once you finish, the form locks and keeps a version history against the design you filled.
Filling a form
You open the form from the place that asked for it, such as a triage step or an order. Glyph shows the current version of the design. You work down the fields, and the built-in checks flag an entry that falls outside its rule as you type it.
- 1
Open the form
Open the form from the patient, the order, or the process step that asks for it. The form opens at the current design version.
- 2
Fill the fields
Enter each field. A calculated field fills itself from the entries it reads. If an entry falls outside its rule, a flag appears beside the field, and you correct it in place.
- 3
Finish the form
Choose Complete once the required fields carry a value. The form completes and locks, and it lands against the patient, the order, or the process step it belongs to.
Prefilled details
Glyph prefills the details it already holds, so you retype less. Patient identity, the encounter, and your own name arrive filled. You confirm them and move to the clinical entries that only you can give.
Assisted fill
Assisted fill prepares a draft entry for a field, and you review it. You confirm the draft, adjust it, or replace it. The record names you as the person who confirmed the entry, so the form stays attributable to you.
You confirm every draft
Assisted fill prepares a draft. You decide what stands. The form records the person who confirmed each entry, so a filled form always names the member of staff who signed off on it.
Locking on completion
The moment you complete a form it locks. A locked form stays as filled and reads the same to everyone who opens it afterwards. Your name and the time of completion travel with it, so the record stays truthful about who filled it and when.
Version history
A filled form is bound to the form design that was in force when you filled it. A later change to the design leaves your filled copy as it stood, so a form read months later matches the layout and the rules you saw.
A correction is added as a new version of the filled form. The prior version is kept and marked superseded, so the earlier reading stays visible beside the corrected one.
A locked form holds its reading
A locked form stays as filled. A change to a completed form is a new version, with the prior version kept and marked superseded. Because the filled copy is bound to its design version, an old form and its rules read together, exactly as they stood when the form was filled.
Common questions
What is prefilled for me?
The details Glyph already holds arrive filled, such as the patient identity, the encounter, and your own name. You confirm them and give the entries that only you can provide.
Can I change a form after I complete it?
A completed form locks. A change is recorded as a new version, with the prior version kept and marked superseded, so the history stays intact.
Why does an old form look different from the current one?
A filled form keeps the design version it was filled against. A later change to the design applies to new forms and leaves your earlier copy as it stood.
Read how a form attaches to an order in forms on orders.