Concept explainer
Who looked at my record
Explains the record of access a patient can review, showing which staff opened their record and when they did so.
Every time a member of staff opens your record, that access is recorded. You review the list at any time. It shows which hospital opened your record, the permission asked for, the outcome, the stated purpose, the sensitivity class and whether an emergency override was used, together with the time. It does not name the individual member of staff who opened it.
Your access history
Your access history is the list of every time your record was opened. It names the hospital, the permission asked for, the outcome, the stated purpose, the sensitivity class, whether an emergency override was used, and the moment the record was opened. It does not name the individual clinician, because naming a hospital's staff to the patient is a separate adjudicated disclosure. It is drawn from the same audit trail the hospital keeps for every action.
What an entry shows
| Entry | What it shows |
|---|---|
| Who | The hospital that opened your record, not the individual member of staff. The clinician's identity is withheld from your access log. |
| Purpose | The permission that was asked for, the stated purpose, and the sensitivity class the access touched. |
| When | The date and time your record was opened. |
| Emergency | Whether an emergency override was used, and the outcome. The clinician's own written justification stays with the hospital. |
A complete history
Each time your record is opened, an entry is written at the same moment. The access and its record are one event, so the history stays complete. This holds on a shared ward workstation too, where each member of staff signs in as themselves.
Attribution holds
On a shared ward screen, each member of staff signs in as themselves, so the hospital's own audit attributes every open to the individual who made it. Your access history shows the hospital that opened your record rather than that individual.
Emergency access
A clinician reaches your record in an emergency to treat you. That access follows a defined path. The hospital's own audit logs the clinician, the time and the reason they gave. In your access history it appears as an emergency override, with the hospital, the time, the stated purpose and the outcome, alongside every other open.
Read how this access is recorded on the staff side in emergency access.
Common questions
Does the list include everyone?
Yes. Every open of your record writes an entry, from a nurse on the ward to an emergency access.
What does a reason mean?
Your history flags an emergency override and shows the stated purpose it was for. The clinician's own written justification is kept in the hospital's audit for its reviewer, not shown to you.
What decides who may open my record?
Access comes from a person's role and their care relationship with you. Any open follows that rule, and the emergency path is logged.
Set who may see each part of your record with access directives.