Concept explainer
Corrections and amendments
Explains how an entry is corrected or amended while the original stays visible, keeping the record accurate and traceable.
The record corrects an entry by adding to it, so the original stays visible while the corrected version leads. This page explains how a correction or an amendment is made across results, forms, diagnoses and charges, and how the trail stays traceable.
Corrections add to the record
An entry in the record stays as it was written. A correction lands as a new version that leads the record, while the earlier version stays visible and marked as superseded. This keeps the record accurate for the reader today and legible for a reviewer later.
Two kinds of change
There are two ways to change an entry, and they carry different meaning. An amendment says the earlier entry was right and a newer version now leads. An entered-in-error mark says the entry was recorded in error, so it leaves the live clinical view while staying in the history.
| Amendment | Entered in error | |
|---|---|---|
| The earlier content was correct | Present | Absent |
| A newer version leads the record | Present | Absent |
| The entry stays in the history | Present | Present |
| The entry stays in the live view | Present | Absent |
Across the record
The same principle runs through every part of the record. The mechanism differs a little by area, and the outcome holds constant: the original stays visible.
| Record area | How a correction is made | What stays visible |
|---|---|---|
| Result | A corrected result is added as a new version and verified by a second person. | The prior result, marked superseded. |
| Completed form | An amendment is a new superseding version of the form response. | The original response, marked superseded. |
| Diagnosis | Each change to a diagnosis is appended to its trail. | The full history of the diagnosis. |
| Charge | A posted charge is corrected by a new entry, a credit note or an adjustment. | The original charge, unedited. |
The diagnosis history follows the same shape. Read how conditions carry forward at diagnoses and problems. A charge holds fixed for the same reason money stays traceable, set out at how a charge holds fixed.
Two-person safety on results
A result is entered by one person and verified by another. A corrected result runs the same way: the new version is verified by someone other than the person who entered it, so a correction carries the same two-person check as the original.
A correction is verified afresh
A corrected result is a new version, and it passes the same verification the first result did. The person who verifies the correction is distinct from the person who entered it, so the safety check holds on the corrected value as much as on the original.
Read the verification path in full at order verification.
The trail
Every correction writes an audit entry in the same transaction as the change it records, so a committed correction always carries the account of who made it and when. The original entry, the correction, and the trail read together, which is what keeps the record traceable.
Common questions
Does a corrected result hide the earlier one?
The earlier result stays visible, marked superseded, and the corrected version leads. Both remain in the record.
Can a posted charge be edited?
A posted charge holds as it was raised. A correction is a separate entry, a credit note or an adjustment, so the money trail reads in full.
What is the difference between amending and marking entered in error?
An amendment adds a newer, leading version when the earlier one was right. An entered-in-error mark removes the entry from the live view because it was recorded in error, while keeping it in the history.
Read the audit trail for how each change records who made it and when.